23-1. Voluntary Separation of Service
An employee who voluntarily terminates service with the Village shall be obligated to provide at least two (2) weeks written notice to his/her supervisor or department head. Proper notice requirements may be waived by the department head upon approval of the Village Manager. Upon receiving notice, the Village Manager shall determine whether to pay the employee in lieu of requiring him/her to work the final two (2) week period. Only those employees who leave Village service in good standing by providing proper notice shall be compensated for earned benefits in accordance with provisions related to those benefits.
23-2. Exiting Employment
All employees who terminate service with the Village shall contact the Human Resources Department to receive benefits information, and to return all Village property. The department head shall submit a termination report and release form to the Human Resources Department. Upon receipt, the Human Resources Department shall schedule and complete an exit interview with the employee.
23-3. Re-employment
Former Village employees who are rehired in accordance with Chapter 2, Section 2-6 (Job Postings/Employment) shall be treated as a new Village employee for purposes of receiving benefits and accrual of benefits, with the exception of participation in the Village pension plan. If the break in service has been five (5) years or less, the employee shall participate in the pension plan immediately upon re-employment, and both the pre-break and post-break service will count for purposes of vesting.
23-4. Personal Appearance/Dress Code
The citizens’ impression of the Village in part depends on their contact with employees. Courtesy, appearance, body language and manner are all important in projecting a positive professional image. Employees are expected to dress and groom in a neat, clean and businesslike manner consistent with the position and work location, and demonstrate pride in the job. The following is a guideline of appropriate attire.
Administrative personnel who work in offices, must wear clothing that is businesslike in appearance, such as a suit, dress, blouse/sweater, dress shirt, Village logo shirt or slacks. Clothing is not considered business like in appearance if it is:
Casual sportswear, such as cargo pants, stirrup pants, or stretch pants
Skorts or shorts
Garments made of blue denim, leather, Lycra or other form-fitting material
Low Rise, low cut, hipster or hip-hugger pants, exposure of the mid-section
Exposure of boxer shorts
Sweatshirts, T-Shirts (with the exception of Village Logo items) or Halter Tops
Skirts and Culottes that are greater than 4 inches above the knee
Flip Flops
Shirts that show any part of an undergarment
Shirts that expose cleavage or the mid-section
Shirts unbuttoned more than the 2nd button from the top
See through, mesh, or clothing that is too tight
Clothing with advertising, writing, and logos, with the exception of the Village Logo or a clothing manufacturer, i.e. Nike.
Certain exceptions to these guidelines may be made for certain days or occasions at the discretion of the Village Manager. The above list is not all inclusive and may be altered or added to at any time.
23-5. Uniforms
A. When by nature of an employee’s job uniform dress is required, the department shall promulgate a policy upon recommendation by the department head and approval by the Village Manager.
B. Absent a department policy pre-approved by the Village Manager, no such related uniform expenses, including but not limited to clothing, shoes and cleaning, shall be paid by the Village.
C. The employee shall be required to wear such uniform unless directed otherwise by the Village Manager or Department Head. Uniforms will be worn with the shirt buttoned and tucked in. Uniforms that are worn out, torn, or heavily stained should be given to the uniform company for replacement.
23-6. Personal Mail
Employees shall not have personal mail delivered to or in care of the Village, nor send mail out through Village postage meters.
23-7. Personal Changes
Employees are responsible for notifying their department head and or the Human Resources Department in writing regarding the following personal changes:
Mailing Address
Home Phone Number
Emergency Contact Information
Name Change
Notification must occur within seven (7) calendar days of the change or within seven (7) calendar days after returning to duty from leave.
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