24-1. Declared Emergency
If, in the sole discretion of the Village Manager or designee, it is determined that civil emergency conditions exist, including, but not limited to, riots, civil disorders, hurricane conditions, tornado, or other similar catastrophes, certain sections of the Policies and Procedures Manual along with any Collective Bargaining Agreements will be temporarily suspended by the Village Manager during the time of the declared emergency. This policy applies to all Village employees.
24-2. Emergency Work Procedures
Employees will be instructed by their Department Heads on any changes to normal operating procedures and or schedule changes. Employees should be prepared to report to work after and or during the declared emergency. Should an employee who is instructed to report to work refuse to do so, they may be subject to disciplinary action up to and including termination.
24-3. Command Structure
During the time of a declared emergency, the Village Manager will be in command of all operations. In the absence of the Village Manager, his/her designee will assume command. The command of an emergency may change as the next higher-ranking authority arrives on the scene or operation. The Village Manager may make changes in the level of responsibility of the command structure as needed.
24-4. Emergency Phone Procedures
Once an emergency has been declared, two phone lines will be used for information purposes. Employees are responsible for calling the emergency employee number to get the most up to date information regarding their employment and the state of events in the Village. General information for public use will be available on a separate phone line which will be announced at the time of the declared emergency. These lines will most likely have pre-recorded messages, therefore, personnel are directed to have alternate numbers by which to contact their direct supervisors.
24-5. Emergency Compensation
A. All hourly, non-exempt employees will continue to get paid in accordance with FLSA for work completed and any overtime at time and one half their regular pay for all hours worked beyond 40 hours in any work. Employees who work overtime will be paid for the time in the next paycheck unless the supervisor is given a request to pay the hours as compensatory time.
B. In the event of an impending or declared disaster/emergency, the Village may direct employees to not report to work for their regular duty assignments. The Village Manager will determine whether employees who are directed not to report to work are paid. During this period, employees should monitor the employee emergency phone number for information regarding work status.
C. In the event an emergency forces the premature closing of our operations whereby employees are sent home for the remainder of their work day, the Village will pay affected employees for a full day of wages.
D. All exempt employees during the declared emergency period of time will be paid in the following manner. All time worked will be tracked starting from the day the emergency is declared until the emergency is resolved. For every seven (7) consecutive day period, hours worked in excess of fifty (50) will be paid at the calculated hourly rate for the exempt person. When the declared emergency timeframe falls short of seven (7) consecutive days, the needed amount of days to make seven (7) shall be added in to complete the seven (7) day calculation period.
E. Employees who are on a pre-approved personal leave, FMLA, disability, military, jury duty or bereavement will have that time processed in the normal manner.
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