This chapter and its subparts apply to all employees.
7-1. Hours
A. The normal work week of seven (7) consecutive days, Thursday to Wednesday, for Village employees will consist of forty (40) hours or the equivalent regardless of shift duty. The actual days or shifts worked by an employee may vary by department and shall take into account the needs and best interests of the Village. The Village’s official business days are Monday through Friday regardless of the actual days employees are scheduled to work.
B. Training or study undertaken by employees at the Village’s request and for the Village’s benefit will be considered part of the employee’s regular work hours.
C. Compensation - An employee will be compensated for the time actually worked during his/her scheduled workday hours. The rounding rules in Chapter 8, section 4 will apply when calculating hours.
D. Tardiness – Employees are considered to be tardy if they report to work more than 7 minutes after the start of their shift. Employees will not be compensated for the time missed due to tardiness and may be subject to disciplinary action. An employee will receive an educational verbal counseling the first two occurrences of being tardy. These educational verbal counselings will be documented in the Gatekeeper system in the “notes” section of the employee’s record. If within a rolling 12 month period, starting on the date of the first educational verbal counseling, the employee should have a third occurrence of tardiness, a written counseling form shall be issued. A fourth occurrence in the rolling 12 month period will result in a written reprimand. Beyond a fourth
occurrence, the employee will be subject to suspension and or termination.
E. Unauthorized Work - No employee shall work prior to or after his/her scheduled workday hours or during their meal break without prior express written authorization from his/her supervisor. The fact that an employee is compensated for time worked prior to or after his/her scheduled workday hours does not excuse that employee’s failure to obtain prior authorization. Any employee who works prior to or after his/her scheduled workday hours without such authorization will be subject to disciplinary action, up to and including discharge, for each incident of unauthorized work
7-2. Overtime
A. Non_exempt employees will be entitled to overtime for hours worked in excess of forty (40) hours in the work week. Paid overtime will be compensated at one and one_half (1½) times the normal rate of pay.
B. Employees may be required to work overtime. Failure to do so may result in discipline up to and including discharge. Any employee who works overtime without prior approval will be subject to disciplinary action, up to and including discharge, for each incident of unauthorized overtime.
C. In the event an employee is called back to work outside his/her regular work schedule, the employee shall receive a minimum of two (2) hours pay at the rate of time and one-half when called back before Midnight. The employee shall receive a minimum of three (3) hours pay at the rate of time and one-half when called back between 12:01 am and 7:30 am or on a holiday. Time will start when the employee reports to work. This provision does not apply to situations where the employee is called in early for his/her shift or held over after the end of the regular shift
7-3. Compensatory Time
A. All non-exempt employees will be permitted to accrue compensatory time up to a maximum of forty (40) hours per fiscal year. Compensatory time will be accrued on the same basis upon which overtime is paid (time and one-half an employee’s regular rate of pay). Employees may request compensatory time in lieu of overtime, but the Village will make the final decision as to whether the employee receives compensatory time or overtime pay. At no time will the Village direct that employees accrue compensatory time as opposed to paid overtime. Exempt employees are compensated on a salary basis and do not receive overtime or compensatory time.
B. Employees may elect to receive up to a maximum of forty (40) hours comp time per year. At no time under any conditions will they exceed 40 hours of accrued comp time on Village records. The Finance Department will maintain recorded comp time.
C. For purposes of computing compensatory time or overtime, only hours actually worked shall be counted, with the exception of pre-approved personal leave, pre-approved comp time, and paid holidays which shall be treated as time worked.
7-4. Travel Time
A. Overnight Stay: Travel for a business related purpose which requires an overnight stay must be paid only if the travel time occurs during the employee’s “regular working hours”, even if it occurs during corresponding hours during non-working days. For example, an employee travels on Sunday from 2 - 4 p.m. for a Monday seminar. The employees normal working hours are 7 a.m. - 4 p.m., therefore the 2 hours of travel time would be compensable.
B. Passenger: Employees traveling as a passenger on an airplane, boat, train, bus or automobile do not get compensated for travel time when the travel occurs outside their “regular working hours”. For example, an evening flight from 7 p.m.- 9 p.m. is not compensable.
C. Same day travel, which occurs outside normal working hours, for the purposes of training is not compensable.
D. Same day travel to a different location for reasons other than training is compensable if it occurs during or outside the normal working hours, but the employee’s normal commuting time to work is to be deducted. Similarly, travel to and from an airport, bus or train station are not compensable as they are considered “home to work” time.
E. Travel time that crosses over from work to non-work hours or vice-versa, is compensable under the rules cited above.
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